COMPANY

One company account

Let your teams access projects repository from the central place. Easy to manage the contract between the customer and ScrumDesk company.

Account administration

Manage users able to create and access company projects. Activate or deactivate user accounts. Set roles. Invite stakeholders with read-only access. Assign account administrators.

Billing and payment

Buy additional licenses or packages. Change ScrumDesk edition. See all your invoices and payments. Pay via VISA or Master card. Set-up the recurring payment.

PROJECTS

Unlimited projects

Project stores all assets and allows team members access objectives, key results, roadmaps, backlog items, tasks, root cause analyses and retrospective ideas. The number of projects is not limited. The pricing is not based on the number of projects you manage with ScrumDesk.

Private and Public

Private projects (private by default) are accessible only to project members with permissions based on their role in the project. Public projects are available to all organization members with read-only access to those who are not assigned to the project.

Manage permissions easy

Permissions of users are based on the role of the user assigned in the project. Roles reflect traditional Scrum roles, i.g. ScrumMaster, Product Owner, Team member. Stakeholders can be assigned to Guest (read-only) role which is available for free.

Custom fields

An unlimited number of backlog item custom fields.

Configuration

The default setup of a new project is ready for immediate usage. No need to spent many hours on the set-up of workflows, types, estimation scales, forms. No need of guru. The setup is based on the experience of our 8+ years of agile consultancy services.

Integration and Import

Import projects from JIRA. Keep collaboration flowing via Slack integration. Import files from Google Drive or DropBox.

Change log

See all changes done by team members. Who, what and when changed the backlog item.

Notifications

Team members are notified about changes in ScrumDesk, via Slack, browser notification and via email. All configurable, of course, to limit the distraction.

Comments and mentions

Add formatted comments to backlog items. Mention your colleague by @ character and she will be notified automatically.  Add pictures to the comments to better describe the situation.

Attachments

Upload your files for free to ScrumDesk cloud. Or upload files either from Google Drive or DropBox. Unlimited storage.

Archive/Restore

Did you finish the project? Archive it! It will not be displayed if you will not want that anymore. Archived projects can be restored anytime immediately without our assistance.

Rich formatting

Format requirements with rich text formatting, lists or links. Links are recognized automatically.

OBJECTIVES AND KEY RESULTS

Objectives

Have you heard about Objectives and Key Results (OKR) method? Align team to achieve common goals. Manage multiple diagrams with objectives. Break down objectives into subgoals and key results. Connect objectives with backlog items or epics. Track the implementation status. Export diagrams.

Key Results

Make the implementation of your objectives measurable with help of key results. Set minimum and maximum value. Assign it to a team member. Set the current value you achieved. Keep communication in one place. Connect key results with product backlog items. Progress is automatically calculated based on relations.

Related items

Connect items with relations as depending or dependent items. See the status as a summary based on the status of related items. Open details of the related item quickly.

BACKLOG MANAGEMENT

User Story Map

Map requirements in 2D matrix that display epics, their features and user stories as a hierarchy. 5 levels of requirements. Managed via Drag and Drop. Multi-select. Collapse or expand. Filter by mouse.

Backlog list

List requirements in the grid. Set priorities by drag and drop. Sort or group backlog items. Multiselection by mouse. Filter.

Hierarchy

Break-down complex epics into smaller features and user stories. Up to 5 levels of requirements support even large scale projects.

Milestones

Let everybody know about important milestones. Assign marker icon to it, colorize the milestone and see it on roadmaps.

Themes

Track large initiatives defined by the senior management and connect them with your backlog items.

Epics

Epics are huge requirements that are usually implemented in multiple sprints. Break it down into features and backlog items. See the status based on the status of children. Set different colors for epics to recognize them quickly.  Plan epics on roadmaps.

Story templates

Predefine user story template to let users create new stories consistently and quickly. Predefine the title, epic, theme, Moscow, business value, risk, and Kano. Predefine Tags and even subtasks. Then just drag the template to the board and new backlog item will be cloned from the template.

Backlog item Types

Choose from predefined backlog item types to understand your product better. Features, User story, Bug, Research, Ticket, Technical or Improvement. Distinguish the type on a card by colored strip.

User stories

Write down user stories into the backlog. Add them quickly. Assign them to the epic or theme. Describe it with As user I want to so the benefit format. Add acceptance criteria. Break it down into subtasks. Add attachments.  Set color of the card.

Move backlog items

Move items to different project, theme or epic.

Clone backlog items

Clone existing backlog items with all details, attachments and subtasks. Evidence repeated issues quickly and with 1 click.

Split backlog items

Didn’t you finish all subtasks in the sprint? Split the backlog item and unfinished tasks will be moved to the target backlog item while completed will stay in the current. No need to create new backlog items, move subtasks manually.

Convert to other type

Convert subtasks to backlog items. Or backlog items to Epics. Sometimes, when the work is not finished, you need to plan to finish it in the next sprint.

Subtasks

Define HOW? are you going to implement the user story. Estimate time and assign subtask to the team member. If you want. Change the order of subtasks by drag and drop. Set type of the activity. Track time by evidence of spent and remaining. See all subtasks on the Kanban board.

Tags

Are you lost in hundreds of backlog items? Tag them with free text and you can filter for the tag anytime.

Estimation

Use story points for rough estimation. Or hours for precise estimation if you have to. Or just count down the number of items if you apply #noestimation.

Blockers and Impediments

Track blockers or impediments via Impediment flag and Waiting flag. Add additional details to comments.

Due dates

Do you need to track due date even your project is Agile? Track due date for milestones, user stories and subtasks. Be notified about the upcoming due date with filtering and colored indication. Orange means less than 3 days, red indicates less than 24 hours till the deadline!

Status, workflows

Default configuration with To Do, In Progress and Done statuses. Add or remove any of additional status simply on the kanban board. No need of complex configuration.

Export to MS Excel CSV

Export either the product backlog or sprint backlog including tasks into Microsoft Excel CSV file.

ROADMAPS

Roadmap diagrams

Design multiple roadmaps focused on some aspects of your product.

Groups

Group related activities into groups that can be split into multiple lanes and rows. Groups can be used to distinguish teams, projects, locations, clients, etc.

Lanes

Track epics on the roadmap in multiple lanes.

Rows

Put epics on a row. Epics don’t overlap, new rows are created automatically to see even items that are planned for the same period of time.

Reality vs. Baseline

Plan your baseline. See the reality based on the current progress of epics, backlog items and subtasks on the roadmap. Set planned start and end date. See real start and finish date. See the total difference of reality vs. plan.

Plan by drag and drop

Drag milestones, epics and features to the roadmap lane. Change the start and end date by drag and drop.

Releases

Plan your release calendar. See all releases on the timeline. Click to see further details.

Sprints

Track all your sprints on the timeline and access further details.

Duration based on velocity

Estimate an epic with story points and put it to the roadmap. ScrumDesk will calculate the duration based on the velocity of the team

PLANNING

Releases, Program Increments

Mid-term planning via releases (program increments in SAFe). Start and finish date. Parallel releases. Release implementation status. Archivation. Automatical calculation of dates based on previous iterations.

Sprints

Sprint start and finish date. Sprint Goals. Burn Down charts. Sprint implementation status. Archivation. Overview of backlog items and type of activities. Attachments. Dates of newly added sprints calculated automatically.

Icebox

Aren’t you sure where to plan a backlog item? Put them into the Icebox and you will not lose them for the next planning.

Capacity Planner

Capacity planning of team members by the number of ideal hours and number of days per sprint. Automatic calculation of assigned work and comparison with an ideal day. Real-time calculation by drag and drop.

Team Levelling

Level the effort of your team members so everybody has assigned enough. part-time resources are supported as well. Compare remaining vs. estimated capacity.

Agile Tips

An integrated coach guides the team to plan just enough based on capacity and statistical data (velocity, etc.).

KANBAN BOARD

Kanban Board

See backlog items and their subtasks on the board as colored cards. Change priority by drag and drop up or down. Change the status to the left or right. Tree card sizes to see either less or more details. Ideal for LCD screen. Key statistics per backlog items and statuses as well.

Scrum or Kanban?

Display subtasks in Scrum board mode, or just backlog items in Kanban mode.

Work in Progress Limit

Limit the work in progress to speed up its completion. Indication when limits are achieved. Set the minimum or maximum wip limit.

Super Filter

Filter based on all important attributes. Fast filtering of assignments. Predefined intelligent filters to find tasks which are late, not updated, impossible to finish till the end of the sprint, etc.

Swimlanes

Group backlog items into swimlanes based on an attribute. See easily items that are completed, or based on the assigned person, or complexity, or tag, etc.

Sort

Quickly sort subtasks based on different attributes.

RETROSPECTIVES

Feel free to pin a new idea card on a virtual endless board. Move cards around the board.

Selected 14 retro techniques to energize the retrospective that are applied by most of the agile teams. Good vs. better, Kudo Box, Star Fish, 6 thinking hats, 4L, Start-stop-continue, The wheel of Change, Speed Boat, PMI, Repeat Avoid, WWW, KALM, DAKI,

Display retro ideas in columns on Kanban board based on the type of the idea.

Assign up to three stars to the idea. See the total number of votes provided by team members to evaluate the most important ideas.

Track idea implementation status.

Related tasks and comments

Connect a retrospective idea with backlog items or subtasks to track their implementation. Especially if it is a more complex idea.

ROOT CAUSE ANALYSIS

RCA diagrams

Analyze root causes of your problems in multiple Casual Loops Diagrams that help you identify important causes, their relations and cycles.

Problem

Describe your problem with the title, category of the problem, description, attachments, and comments.  Distinguish it from others by colors, shape,  or fonts.

Related items

Connect the problem with a retrospective idea and backlog items to track the process of solving the problem on the Kanban board. Let the team understand why they work on a subtask.